How To Train ChatGPT To Respond To Emails

Do you want ChatGPT to respond to emails you receive from people? While ChatGPT can simply generate outstanding email responses, automating its email reply requires a little more advanced setup. Most AI email reply generators will write your email reply for you, just as ChatGPT email response prompts would do, but you will have to manually copy and paste them into the body of your email and send them to your desired recipients.

So, how do you train ChatGPT to respond to emails automatically on your behalf? That’s where the big deal is, almost everyone can play around with ChatGPT as an email writer, but not as an email auto-responder.

In email marketing, the role of email automation can never be overemphasized, most top marketers are people who have mastered the craft of email marketing automation which allows them to become more productive with the right auto-reply for everyone on their email list. While email marketing tools can be expensive, developing yours can also be time-consuming as it has to do with sophisticated programming algorithms.

Let’s take a look at the steps to take to set up your ChatGPT email auto reply with ease.

How do I train ChatGPT to respond to emails?

Whether you want to connect the chatbot to your Gmail, custom domain email, or whatever email-providing service you want to use, you may need to create your own email chatbot if you’re good at programming or leverage the availability of chatbot systems that offer ChatGPT email integration. These steps allow you to set up ChatGPT to read and respond to emails.

How to set up ChatGPT auto reply email using Chatrace.

Chatrace is one of the most popular chatbot messaging platforms that allows bot integration for different social media platforms such as; Facebook, WhatsApp, Telegram, Google Business Message, Email, and many more. You can leverage this amazing tool to create a customer service chatbot with ChatGPT. Follow the steps below to get started;

  1. Visit the OpenAI API Key generator at
  2. Go to your Chatrace Settings, under Integration, and select OpenAI.
  3. Click the Connect button and paste your API Key
  4. Create flows that you need to send to users and input the flow ID to trigger them whenever a message is sent to your email.
  5. After a successful setup, your chatbot will communicate with OpenAI each time it receives a message.

Interestingly, you can train ChatGPT to reply to emails automatically with information from your FAQs page, at the mention of certain keywords, and provide replies to queries that require general answers. After your implementation, carry out a test run to make sure that ChatGPT chatbot is communicating well with your customers, you can also include a feature that will allow them to opt-in to speak with a customer care representative if they’re not satisfied with the auto-reply from ChatGPT.

You can also train ChatGPT to respond to emails using Zapier. This is a ChatGPT plugin that allows Gmail integration to automatically compose email replies where you will specify the address that will receive it and send out immediately without leaving the ChatGPT chat interface. This feature is currently available to only ChatGPT Plus users as those on the free version of ChatGPT are yet to have access to the OpenAI plugins store.

If you do not want to use any of the above ChatGPT email automation tools, you can create your own ChatGPT email reply template using ChatGPT. An example of what to do is to first tell ChatGPT about the email you received, and your goal for a reply email, and then have ChatGPT generate email reply for you instantly. If you’re not okay with the response, you can click on the Regenerate button to have multiple email replies to select from. Your ChatGPT prompt for email response should be detailed to get the best response generated for you.


Can ChatGPT respond to email?

ChatGPT can automatically respond to emails with the help of third-party applications that allow email integration. You can also generate email responses manually using ChatGPT by seeking suggestions with the use of ChatGPT email reply prompts.

How do I respond to work emails on ChatGPT?

Login to your ChatGPT account and provide ChatGPT with a custom prompt for how you want the work emails to be replied to, copy out the response, and send them using your preferred email application. Alternatively, you can use ChatGPT plugin called Zapier to write email replies and send them out while on the ChatGPT platform, this is possible if you’re a ChatGPT 4 subscriber.

Can I connect ChatGPT to Gmail?

Yes, you can add ChatGPT to Gmail to help you write emails faster and boost your productivity. You can achieve this with third party applications like Zappier, and Chatrace.

Can chatbot write emails?

Chatbots can collect customer email addresses and also write emails that will be sent to them based on their specific needs.


Honestly, using ChatGPT for emails is a skill every business owner should acquire because ChatGPT email automation can help you save costs and the number of human resources required to respond to your customers. People who have implemented message automation both on their sales funnel, website, and email, build better customer service experience. It all starts by choosing the best platform that allows you to link email to ChatGPT to automatically respond in detail to your customers and make your business grow faster.

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